BUDGET HEARING/REGULAR SCHOOL BOARD MEETING
COULEE-HARTLINE SCHOOL DISTRICT #151
TUESDAY, JULY 17, 2007 - 7:00 PM
COULEE CITY ELEMENTARY LIBRARY
Open - Welcome
Board chair Brian Isaak called the budget hearing and regular school board
meeting of Coulee-Hartline School District #151 to order at 7:00 PM and
welcomed guests. Directors present were Robert Dove, Kim Jorgensen and Dean
Thompson. In addition to Superintendent Edward Fisk, others present were
Kelley Schafer, Jim Evans and Susan Miller.
Budget Hearing
Superintendent Fisk briefly reviewed the proposed budgets for the General
Fund, Capital Projects Fund, Debt Service Fund, ASB Fund and Transportation
Vehicle Fund for the 2007-08 fiscal year. He said the General Fund budget
is very similar to the previous fiscal year. Expenditures for the high
school replacement project have been budgeted in the Capital Projects Fund
with construction anticipated to begin in September. Thompson moved to
approve Resolution #11-06-07 authorizing General Funds expenditures of
$2,575,519; Capital Projects Fund expenditures of $7,630,000; Debt Service
Fund expenditures of $246,000; ASB Fund expenditures of $114,000;
Transportation Vehicle Fund expenditures of $80,000, and a transfer of
$250,000 from General Fund to Capital Projects Fund. Dove seconded. Motion
passed.
Approve Consent Agenda
Dove moved to approve the consent agenda. Jorgensen seconded; motion
passed.
a. Minutes of June 19, 2007 regular meeting
b. Grant County Treasurer's report for June 2007
c. General Fund vouchers #599 to #648 for $27,161.41
d. Capital Projects Fund vouchers #22 to #24 for $169,751.94
e. ASB Fund vouchers #108 to #111 for $2,311.05
f. July payroll of $160,107.19, all items for budget year 2006-07
Superintendent/Staff Reports
Student Transfer Request - Superintendent Fisk said approval has been given
to Gale Rayoum for her daughter to attend high school for the 2007-08 school
year. They are residents of Grand Coulee Dam School District.
Washington State Patrol Annual Inspection - The annual bus inspection was
conducted in May by the Washington State Patrol with exceptional results.
Chief John R. Batiste of the Washington State Patrol and Dr. Terry Bergeson,
State Superintendent of Public Instruction, wrote that this is the second
year the bus inspection has been outstanding.
Insurance Settlement - Fisk said Traveler's Indemnity Company has made the
final payment on the insurance settlement for the high school break-in
vandalism/damage. This payment was for reimbursement of salary and benefits
paid to district employees for extra work required.
District Technology Plan - Approval has been received from OSPI for the
district technology plan through June 30, 2010. Principal Kelley Schafer
had presented the plan for board approval at the June board meeting.
Special Board Meeting - Fisk said a special board meeting will be scheduled
for Thursday, August 2, 2007, at 8:00 PM to approve a non-voted bank loan
that is needed for the district's local share of the proposed high school
replacement construction costs.
High School Replacement Project and Timeline - Fisk said approval of the
project was released Monday, July 16th by the State Superintendent of Public
Instruction. The preliminary state funds for the project are listed at
$5,662,253. Fisk distributed the newest timeline received from the Project
Manager listing the bid opening on August 16, 2007. The bid can be approved
and awarded at the next regular board meeting on August 21, 2007.
Construction could begin the first week of September 2007 with completion
scheduled for August 2008.
School Property Break-in - Fisk updated board members on a break-in at the
former middle school about three weeks ago. He is working with the town law
enforcement officer to determine what was taken, amount of damage to the
building, and hopefully to arrest those responsible.
Unfinished Business
Board member Howard McDonald attended the recent Town Council meeting to
request approval to use town-owned property for the location of a new bus
garage. The Town of Coulee City has agreed to lease the property to the
district with the right to buy the property. The town's attorney is
currently researching a lease/purchase agreement.
No bids were received to purchase and remove the current bus garage.
One bid proposal was received from ZR Enterprize, LLC., PO Box 591, Nine
Mile Falls, WA 99026, asking the district to pay him $8,780.00 to tear down
and remove the bus garage.
After discussing this item, board members agreed that the removal of the bus
garage should be included as an alternate bid in the bid documents for the
high school replacement. If the alternate bid is too high, it does not need
to be accepted and the district could hire another company to remove the
structure. The board agreed to have bid plan documents for a new bus garage
prepared by Rock Steel Structures.
New Business
Principal Kelley Schafer asked for approval to order a new reading
curriculum for grades K-5. She said elementary teachers decided on the
"Reading Street" series by Scott Foresman and that funding is available from
the elementary building budget. Dove moved to approve the curriculum
adoption; Jorgensen seconded. Motion passed.
One bid for the surplus 20-passenger 1998 Chevrolet bus was received from
Jim Bauer, 26850 Wagner Lake Road N., Wilbur, WA 99185, in the amount of
$888.00. Dove moved to accept the bid; Thompson seconded. Motion passed.
Two bids were received to supply petroleum products for the 2007-08 school
year:
1. Big Wally's Unleaded gasoline $2.515 per gallon
9944 Hwy 2 E Diesel #2 $2.336 per gallon
Coulee City, WA 99115 Diesel furnace oil no bid
2. Ag Link, Inc. Unleaded gasoline $2.44 per gallon
West 310 Main Street Prem. diesel #2 $2.31 per gallon
Coulee City, WA 99115 Diesel furnace oil $2.33 per gallon
Jorgensen moved to award the bid to Ag Link, Inc., to supply unleaded
gasoline, diesel #2, and diesel furnace oil effective September 1, 2007 to
August 31, 2008. Dove seconded; motion passed.
One bid to supply milk products for the 2007-08 school year at $.2885 per
pint (with an escalation clause) was received from Ken's Distributing, PO
Box 543, Grand Coulee, WA 99133-0543. Thompson moved to accept the bid;
Dove seconded. Motion passed.
One bid to supply vehicle maintenance from September 1, 2007 to August 31,
2008 was received from Odessa Trading Company, 10786 Road 37 NE, Coulee
City, WA 99115, at an hourly rate of $68.00 per hour with a one hour
maximum required per vehicle, with Item #3 amended to read "oil and filters
will be purchased from seller". Dove moved to accept the bid; Jorgensen
seconded. Motion passed.
Personnel
Dove moved to accept the resignation from Joslyn Jensen from her position of
school bus driver. Thompson seconded; motion passed.
Dove moved to approve a supplemental contract as vocational director for the
2007-08 school year for James Evans. Jorgensen seconded; motion passed.
Dove moved to approve an employment contract for 181 days for Edward A.
Fisk. Thompson seconded. Motion passed.
Next Meetings
Special C-H board meeting August 2, 2007 8:00 PM
Possible joint meeting @ Almira August 16, 2007 7:00 PM
Regular C-H board meeting August 21, 2007 7:00 PM
Adjourn
At 8:30 PM, Dove moved to adjourn. Thompson seconded; motion passed.
Clerk Chair