REGULAR SCHOOL BOARD MEETING
COULEE-HARTLINE SCHOOL DISTRICT #151
TUESDAY, MAY 16, 2006 - 7:00 PM
COULEE CITY ELEMENTARY LIBRARY
Open Meeting - Welcome
Brian Isaak called the regular school board meeting of Coulee-Hartline
School District #151 to order at 7:00 PM and welcomed guests. Directors
present were Howard McDonald, Robert Dove, and Kim Jorgensen. In addition to
Superintendent Fisk, others present were Scott Brown, Susan Miller, Steve
Russell, Stuart Gloyn, Spencer Gloyn, Goldye Moyer, Brian Knopp and Keith
Jorgensen.
Approve Consent Agenda
McDonald moved to approve the consent agenda. Dove seconded; motion passed.
a. Minutes of April 18 regular meeting and April 17, April 24 and May
8 work sessions
b. Grant County Treasurer's report for April 2006
c. General Fund vouchers #514 to #568 for $34,843.15
d. Capital Projects Fund voucher #30 for $90.12
e. ASB Fund vouchers #91 to #99 for $5,604.20
f. May payroll of $163,164.50, all items for budget year 2005-06
Superintendent/Staff Reports
Fisk reminded board members that registrations should be made as soon as
possible for the annual WSSDA Conference in Spokane on November 16-18, 2006.
The district will need to pay a $1,000 deductible for a bus incident in
Spokane that happened on April 15, 2006.
Fisk notified board members the computer network system and server need to
be updated and moved to the elementary school during the summer. This is a
shared cooperative expense with Almira School District.
A contract with Architects West for architectural services is in the process
of legal review and will need to be approved by the board at a later date.
Fisk reviewed the 2004-05 school food program, noting the district
subsidized the program by $63,575 which includes indirect costs. The
average cost to prepare a meal is $4.55. The board directed the
superintendent to look into reducing program expenses.
Approval has been received by Canfield & Associates to install a modular
classroom for high school science and math classes needed because of flood
damages from the November 2005 break-in at the high school. Dove moved to
approve the installation; McDonald seconded. Motion passed.
On May 8th a school bus was hit by a vehicle backing onto Highway 2. No
students were on the bus and the driver was not injured. The bus was
scheduled for surplus later this year; it was decided to not repair the
damage estimated at $4,119 and to surplus the bus as is.
Dove will present diplomas at the high school graduation and Jorgensen will
present diplomas at the eighth grade recognition.
High school principal Scott Brown presented a preliminary high school class
schedule for the 2006-07 school year. The schedule is based on seven class
periods a day and two semesters a year. Dove moved to approve the schedule
pending Almira School Board approval. McDonald seconded; motion passed.
C-H School District Regular Board Meeting
May 16, 2006 - Page 2
Brown gave an update on springs sports and said three athletes will be
competing in district track playoffs on May 19th. He said there was a
miscommunication on the starting time for baseball games held on May 12th.
This topic was also discussed later in the meeting with guest Keith
Jorgensen.
Brown said he wanted to publicly acknowledge area ministers Allan Fox, Nate
Robbins and Dave Oliver for helping high school students deal with the
recent tragic death of a high school senior. District staff members Vern
McClung, Stuart Gloyn and Mike Correia also worked with high school students
on Monday.
Fisk said he has received a verbal resignation from Scott Brown and the
district has started advertising for a high school principal/athletic
director The district is also advertising for a part-time school counselor
and a high school vo ag teacher.
Fisk said fifth grade students will move to different rooms for classes for
the 2006-07 school year.
Because of the need for two additional language arts classes for the 2006-07
school year, Jorgensen moved to approve increasing Pamela Sharp's employment
contract to 1.0 FTE. Dove seconded; motion passed.
Unfinished Business
Facilities committee - After interviewing three firms on April 24th, the
facility committee agreed to recommend to the school board that Architects
West be offered a contract for architectural services.
At the May 8th meeting, Ed Champagne from Architects West was present to
help the committee decide on two options to house high school students in
Coulee City:
(1) Add on to the current elementary building for grades K-5 and 9-12
(2) Remodel/add-on to former middle/high school building for grades
9-12.
Isaak explained the reasoning to add an Almira School Board director to the
committee. He said it would improve communication and could expedite work
on extending the cooperative agreement. With a solid long-term cooperative
agreement in place, the district may qualify for up to 90% state matching
funds for a project.
Second reading of board policies -
2108 - Remediation Programs 6925P - Selection of Architects
or Engineers
4040P - Public Access to District Records 6950 - Contractor
Assurances, Surety 4130 - Title 1 Parental Involvement
Bonds and Insurance
4130P - Title 1 Parent Involvement Procedures 6955 - Maintenance of
Records
6900 - Facilities Planning 6957 - Change Orders
6905 - Site Acquisition 6959 - Acceptance of Completed
Project 6921 - Educational Specifications 6970 - Naming
Facilities
6925 - Architect and Engineering Services 6970P - Naming
Facilities Procedure
6971 - Works of Art
Dove moved to approve the policies; McDonald seconded. Motion passed.
Academic letter - The board members reviewed and discussed the criteria for
high school students to earn an academic letter. McDonald moved to approve
the request, pending Almira School Board approval, with the additional
requirement that students cannot be absent more than eight days during a
semester. Dove seconded motion. The motion passed with McDonald and Dove
voting yes
C-H School District Regular Board Meeting
May 16, 2006 - Page 3
and Jorgensen voting no. Eligibility to earn an academic letter would be
determined by the Honor Society advisor and/or the high school principal.
New Business
First reading of Board Policy 6801, Fixed Assets, and Board Policy 6802,
Fixed Asset/Capitalization Accounting - Fisk said these policies were
recommended by OSPI representatives who conducted the Consolidated Program
Review last month.
Personnel
Dove moved to accept the resignation of Kathleen S. Daniels. Jorgensen
seconded. Motion passed.
McDonald moved, with regret, to accept the resignation of Steve Russell,
high school vo ag teacher. Dove seconded; motion passed.
The resignation of Steve Elder as head coach for high school boys'
basketball team will be accepted by the Almira School Board at their regular
monthly board meeting since Elder has been employed by that district. Board
members requested that the vacancy be advertised as soon as possible with a
recommended closing date of June 9, 2006.
Dove moved to approve a supplemental contract for Shelley Higginbotham as
assistant coach for middle school softball. McDonald seconded; motion
passed.
Fisk said he will advertise for a building custodian for the elementary
school to work four hours a day for 187 days for the 2006-07 school year.
However, additional hours will be needed this summer for routine summer
cleaning and building maintenance. Jorgensen moved to approve six weeks of
additional custodial time for routine summer cleaning and building
maintenance. Dove seconded; motion passed.
Next Meetings
Possible Joint board meeting @ CC June 20, 2006 7:00 PM
Regular C-H board meeting June 20, 2006 8:00 PM
Executive Session
At 8:50 PM, Isaak announced the board would meet in executive session for
about 20 minutes to discuss negotiations and personnel.
Reconvene - Adjourn
At 9:15 PM, the meeting reconvened in regular session and adjourned.
Clerk Chair