BUDGET HEARING/REGULAR SCHOOL BOARD MEETING COULEE-HARTLINE SCHOOL DISTRICT #151 TUESDAY, JULY 21, 2009 - 7:00 PM COULEE CITY ELEMENTARY LIBRARY
Open Budget Hearing/Regular Board Meeting At 7:00 PM, Brian Isaak called the budget hearing and regular board meeting of Coulee-Hartline School District #151 to order and welcomed guests. School board directors present were Will Murray, Robert Dove, Kim Jorgensen and Dean Thompson. Others present included Jim Evans, Susan Miller, Tammie Stephens, Goldye Moyer, Conor Jorgensen, Tanner Tyson, Wes Sieg, Daryl Dormaier, John Edwards, Dave Dormaier and Jerry Dormaier.
Administer Oath of Office
Isaak administered the oath of office of Superintendent/Secretary of Coulee-Hartline School District No. 151 to James D. Evans. Dove moved to approve Resolution #10-08-09 delegating authority to Evans to act on behalf of the school district. Murray seconded; motion passed.
Budget Hearing
Superintendent Evans reviewed the proposed annual budget for all funds for the 2009-10 school year. State apportionment has been reduced approximately $60,000 but anticipated ARRA (American Recovery and Reinvestment Act of
2009) funding will help make up the reduction. Dove moved to approve Resolution #11-08-09 adopting General Fund expenditures of $2,812,635; Capital Projects Fund expenditures of $100,000; Debt Service Fund expenditures of $356,000; ASB Fund expenditures of $136,000, and Transportation Fund expenditures of $100,000 for the 2009-10 school year.
Jorgensen seconded; motion passed.
Unfinished Business
Grant County Port District #5 commissioners requested an extension of the 90-day period they received in April to work on acquisition of the school district property in Hartline. They explained additional time is needed to survey the community and to negotiate terms with the school district.
Thompson moved to extend the negotiations on the original proposal for 60 days which will also give the school district time to prepare a new proposal containing provisions the Port District has requested. Dove seconded; motion passed.
Approve Consent Agenda
Dove moved to approve the consent agenda. Murray seconded; motion passed.
a. Minutes of June 16, 2009 regular school board meeting
b. Grant County Treasurer's report for June 2009
c. General Fund vouchers #554 to #604 for $51,075.60
d. Capital Projects Fund vouchers #96 to #99 for $120,964.47
e. ASB Fund vouchers #119 to #126 for $3,169.75
f. July payroll of $175,680.66, all items for budget year 2008-09
Superintendent/Staff Reports
The four-week summer school at Coulee City Elementary averaged 18 students each day and ran from June 20 to July 17.
A wall has been removed between two small offices in the elementary wing and the room will become a small classroom.
School facilities have been used for summer volleyball and basketball camps, a girls' basketball tournament, and a cross-state bicycle group.
C-H School District Budget Hearing Regular Board Meeting July 21, 2009 - Page 2
The state Auditor's Office reported that the special education students files reviewed for the 2007-08 school year to ensure the Individual Education Programs (IEPs) and evaluations were completed on time contained no errors.
Evans said choice applications from six students to attend school during the 2009-10 school year have been approved. The students are residents of the Grand Coulee Dam School District.
Evans reviewed progress on the school bus facility and said most of the building is up and the concrete floor has been poured.
Evans reported on the recent Art Committee meeting and reviewed projects that will be started on soon.
New Business
Two bids were received to supply petroleum products for the 2009-10 school
year:
1. Ag Link Inc. Unleaded $2.526 per gallon
PO Box 608 Diesel $2.152 per gallon
Coulee City WA 99115 Furnace diesel $1.774 per gallon
2. Inland Oil & Propane Unleaded $2.7190 per gallon
PO Box 1170 Diesel $2.3718 per gallon
Ephrata W 98823 Furnace diesel $1.7729 per gallon
Thompson moved to accept the low bid from Ag Link, Inc. to supply petroleum products for the 2009-10 school year. Jorgensen seconded; motion passed.
Two bids were received to provide vehicle maintenance for the 2009-10 school
year:
1. Odessa Trading Company $75.00 per hour/1.0 hour maximum
PO Box 578
Coulee City WA 99115
2. Automaxx Tire & Repair $60.00 per hour/1.5 hours maximum
PO Box 552
Coulee City WA 99115
Dove moved to approve the bid from Odessa Trading Company to provide vehicle maintenance for the 2009-10 school year. Murray seconded; motion passed.
One bid was received to supply milk products for the 2009-10 school year:
1. Ken's Distributing $.2885 per pint
PO BOX 543
Coulee City WA 99115
Jorgensen moved to accept the bid from Ken's Distributing to supply milk products for the 2009-10 school year. Dove seconded; motion passed.
C-H School District Budget Hearing Regular Board Meeting July 21, 2009 - Page 3
First reading for Revision to Board Policy 2411 - Attendance/Loss of Credit
- Evans requested the policy be revised to allow for ten days of excused absences each semester instead of 12 days.
Evans recommended the student activity code in the procedure for Board Policy 3242 be revised to require student attendance for a full day or to have an approved pre planned absence before the student can participate in activities/events on that day. Board members agreed with the change to the activity code, pending approval by the Almira School District Board of Directors.
Also, the activity code applies to students who qualify for a school-sponsored event/activity during the summer months. Students will be able to count the summer days on which the event/activity occurs toward their violation.
Next Meeting
C-H Regular Board Meeting August 18, 2009 7:00 PM
Adjourn
At 9:25 PM, Jorgensen moved to adjourn. Murray seconded; motion passed.
Clerk Chair